Privacy Policy

Food in the Time of Lockdown (FINTOL) Project

Introduction

The University of Chester is committed to protecting the rights and freedoms of individuals as detailed in relevant Data Protection legislation including looking after any personal data that it collects, uses or hold. This Data Processing and Privacy Notice describes how and why we collect and use personal information about you. It is issued under your right to be informed about how the University collects, uses and stores your personal data.

FINTOL is a working project involving academics and researchers from the University of Chester
Department of Music, Media and Performance working with the NoWFOOD Centre and Slow Food Movement, North Wales.

The aim of the project is to produce a gathering point for food-related stories, films and images appearing on social media during the lockdown and beyond. Food has featured so highly during the pandemic as a focus of society’s response to it. It has shown us how society is brought-together and torn apart. We’re interested in everything to do with food, from the serious stories of surviving and coping, to people finding alternatives to dining out.

Data Protection Principles

We will comply with data protection legislation, which says that the personal information we hold
about you must be:
• Used lawfully, fairly and in a transparent way
• Collected only for valid purposes that we have clearly explained to you and not used in
any way that is incompatible with those purposes
• Relevant to the purposes we have told you about and limited only to those purposes
• Accurate and kept up to date
• Kept only as long as necessary for the purposes we have told you about
• Kept securely

What Personal Data does the University collect?

The key component of the project is to act as a gathering point for collecting and collating these stories that have formed a key part of lockdown and how they relate to food. These stories will be uploaded via the website and will primarily be from various social media sites including YouTube.

Contributors may input their name (this is not required) and their FINTOL story. No personal or identifying data is actually required but it is recognised that contributions may include some personal data as part of the story.

Data will be used with a view to the publication of some journalistic, academic, artistic or literary material and for historical research purposes.

What Special Category Data does the University Collect?

As stated above no personal data is required; however, it is recognised that contributors may include personal data/special category data in their story eg dietary requirements due to health or Data Protection Fair Processing/Privacy Notice
religious/philosophical reasons. As such contributors may include data relating to their Racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and data concerning health or data concerning a natural person’s sex life or sexual orientation.

Why does the University need this data and how will the University use this data?

The stories will form data for the purposes of research leading to an exhibition or conference so that any data will be used with a view to the publication of some journalistic, academic, artistic or literary material and for historical research purposes.

What is the Legal Basis for processing the data?

The legal basis for the processing of data, including special category data, is that the contributor has given consent to the processing of his or her personal data for one or more specific purposes.

However, the main purpose of the project is that processing is being carried out with a view to the publication of some journalistic, academic, artistic or literary material and for historical research purposes.

For how long will the University keep this Data?

The University will hold submitted stories in perpetuity as detailed above

Who has access to the data and with whom will the University share this data?

The stories will be published on the FINTOL website at https://foodinthetimeoflockdown.co.uk/

How will the University keep this data secure?

The website utilises WordPress including all protocols and guidelines as detailed on the wordpress
website: https://wordpress.org/about/security/.

Server security and backup procedures are managed by SiteGround further information is available from
https://www.siteground.com/kb/how_does_siteground_protect_my_website/.

Your duty to inform us of changes

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes.

What Rights do you have as a Data Subject?

As a data subject of the University, under the Data Protection legislation, you have a number of rights with regards to your data, dependent upon the legal basis for processing that data. As such you have the right to…
• Withdraw consent – where the University has used consent as the legal basis for processing;
• Be informed – about how the University, collects and uses your data;
• Access your personal data that the University holds and process;
• Rectify or correct any inaccuracies in your personal data that we hold;
• Be forgotten by requesting that your details are removed from the University systems; Data Protection Fair Processing/Privacy Notice
• Restrict the processing of your data whilst it is being verified or corrected;
• Port your data in a machine readable and commonly used format;
• Object to certain processing by the University including direct marketing, automated decision making, profiling, scientific/historical research and statistics;

The above rights are not absolute and may only apply in some circumstances such as being dependent upon which lawful process has been used or whether an exemption may apply.

The following table details the right that accompany each lawful basis.

You may contact the University’s Data Protection Officer as necessary regarding your rights.

Who is the Data Controller and who is the Data Protection Officer?

The Data Controller is the University of Chester, Parkgate Road, Chester, CH1 4BJ.

The Data Controller’s representative is Mr Adrian Lee, University Secretary, who may be contacted at the University address and on 01244 511000.

The University’s Data Protection Officer (DPO) is Rob Dawson. He may also be contacted at the University’s address and tel number and also by email on dpo@chester.ac.uk.

How to raise questions, comments, concerns, or complaints.

Should you have any questions, comments, concerns or complaints regarding the use of your personal data you should contact the University’s Data Protection Officer as detailed above.

You may also raise any concerns or complaints with the Information Commissioner’s Office who may
be contacted as follows:
Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113.
www.ico.org.uk

Changes to this Notice

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.